Descripción
Job title: Office and Finance Administrator (Kontors- och ekonomiandministratör) Occupational classification: SSYK 2012:4119 – Other Office assistants and secretaries (Övriga kontorsassistenter och sekreterare) Employer: Nothfork AB Reports to: CEO Location: (Northfork office, Sweden (on site) Scope of employment: Full-time, 40 hours per week. Purpose of the role The Office and Finance Administrator keeps Northfork's daily administration running. The role covers office and company administration, travel and event coordination, and administrative support for bookkeeping, invoicing and financial records. The position is a broad support role in a small company. The administrator works closely with the CEO and management and coordinates with Northfork's external accounting partner, Kleer. The administrator does not hold final accounting or financial decision-making responsibility. That remains with management and the external accountant. Key tasks and responsibilities Tasks are listed in order of priority. The approximate share of working time is given for each area. 1. Office and company administration (approx. 25%) • Maintain records of company computers, equipment, keys and office access. • Handle general company administration, including coordinating insurance, legal and tax- related matters with external advisors. • Keep the office stocked with necessary supplies and amenities. • Support onboarding of new employees and interns from an office perspective, including arranging supplies, equipment and other practical needs. • Coordinate day-to-day office needs and keep the office organised and welcoming. 2. Accounting administration and coordination with Kleer (approx. 25%) • Collect, upload and match receipts, expenses and supporting documentation. • Keep bookkeeping records and financial documentation accurate and up to date in Kleer. • Register and follow up accounts receivable and accounts payable in Kleer. • Check that invoices, payments and receipts are correctly