Descripción
Location: Bremen, Germany; 100% office-basedSchedule: Regularly 8:00 a.m.-5:00 p.m., with a half-day FridayGlobal communication: International messages may arrive outside normal hours; routine responses are handled during working time unless otherwise agreedSalary: Salary range: €52,000–€60,000 gross annually, depending on qualifications and experience.Travel: No regular travel; occasional team events onlyReports to: Managing Director, PHENOGY Europe GmbH / International Business Development ManagerRole OverviewPHENOGY is seeking an experienced, highly organized professional to support the Managing Director and strengthen coordination across the business. This role turns executive activity into clear communication, reliable follow-through, and practical value for the wider team. The successful candidate will manage a complex international schedule, coordinate correspondence and stakeholder communication, prepare meeting notes and executive memos, and help ensure that priorities, commitments, and formal processes move forward.The position is office-based and works closely with colleagues, senior executives, government and university contacts, customers, partners, and other external stakeholders. It requires sound judgment, discretion, confidence, and the ability to understand context—not simply complete assigned tasks.Key Responsibilities- Manage the Managing Director's calendar across multiple time zones, including calls, meetings, conferences, and keynote engagements; prevent conflicts and ensure the Managing Director is fully prepared.- Track calls, emails, commitments, deadlines, and follow-ups; discuss priorities with the Managing Director, provide timely reminders, and help drive tasks through completion.- Draft and coordinate professional email correspondence and respond directly to internal and external stakeholders within agreed parameters.- Capture notes from key meetings and convert them into clear memos, decisions, action items, and updates so the Managin