Descripción
1 EXECUTIVE ASSISTANT (M/F/D) 20-40 hours per week Leoben, Vienna, hybrid or remoteYour RoleHOT Engineering GmbH is looking for a highly capable and proactive Executive Assistant to work directly with our management team and act as a central interface between management, internal teams, international clients, partners and external stakeholders.This is not a traditional administrative assistant position. We are looking for someone who is able to understand complex topics quickly, structure information, coordinate across different stakeholders and independently drive tasks forward.Depending on your experience and background, the role can range from high-level executive support to taking ownership of selected management projects, business development initiatives and strategic topics.Your Responsibilities As Executive Assistant, you are a trusted partner to our management team and a central point of contact - internally and towards our international clients and partners. * You support the management team in its day-to-day business as well as in strategic, commercial and operational matters. * You play a key role in our proposal and tendering process: preparing and compiling documents, keeping track of deadlines and submission requirements, and ensuring that every submission is complete, consistent and on time. * You gather, structure and verify information from internal and external sources, so that management can make decisions on a sound basis. * You communicate confidently and professionally with clients, partners and external stakeholders worldwide - in writing, by phone and in person. * You support our technical teams in preparing documents, reports and presentations, with an eye for language, layout, consistency and completeness. * You work proactively rather than from a given to-do list: you recognise what needs to be done, anticipate deadlines and follow up on open points on your own initiative. Your ProfileWe are looking for someone who combines excellent organ